Minutes of B.A.N.D. Organizational Meeting, January 11, 2009

Minutes: Bluegrass Association of North Dakota (B.A.N.D.) organizational meeting at the Hong Kong Restaurant, Bismarck, North Dakota, January 11, 2009.
Present at the meeting:John Andrus, Dennis Clark, Lloyd Blake, Beth Cole, Ken Musick, Sharon Musick, Carrie Roemmich, Terry Schwartz, Deb Stelter, Stuart Thompson, Barb Headrick, Pat Headrick, Shad Musick, Caleb Musick, Celeste Musick.
Organizing facilitator John Andrus called the meeting to order at 6 pm and stated that the purpose of the meeting was to adopt bylaws and elect board members. Copies of the proposed bylaws were handed out and the bylaws were read and discussed including each Article and Section.
John stated that Article I - Name, Section 1.01 “ The name of the organization is the Bluegrass Association of North Dakota” and Article II - Purposes, Section 2.02 -Corporation Purposes and 2.03 - Organizational Purposes were not negotiable at this time as the name and purposes had already been filed with the state of North Dakota with incorporation paperwork.
While discussing Article III – Limitations, John stated that 501(c)(3) paperwork will be filed later.
A question was brought up concerning children 12-18 years of age being voting members under Article IV – Membership, Section 4.02 – Definition of Memberships and Voting Rights. The concern was whether voting should be allowed by persons under the age of being legally bound. Pat Headrick moved to limit voting to members age 18 and older, second was by Terry Schwartz, the motion passed.
John stated that quarterly meetings are not specified in the Bylaws as there may be times when more meetings would be needed. It will be up to the Board of Directors to determine when meetings will be held.
There was discussion about the Quorum under Article IV – Membership, Section 4.08 – Quorum. Motion by Stuart Thompson, second by Sharon Musick to change …”one-fifth of the members of the Association shall constitute a quorum”… to … “one-fifth of the voting members of the Association shall constitute a quorum”… The motion passed.
Someone asked the meaning of the word “hypothecations” under Article V – Directors, Section 5.06(d). No-one present knew the meaning of the word. Motion by Pat Headrick, second by Terry Schwartz to remove the word “hypothecations” from Article V, Section 5.06(d). Motion passed.
A suggestion was made to require an annual audit. After discussion, a motion was made by Barb Headrick and seconded by Lloyd Blake as follows; “An annual audit shall be conducted by the Board of Directors in preparation for the Annual Meeting in May. In addition to the annual audit, the Board of Directors may direct an audit at any time.” Motion passed. The annual audit requirement will be added to Article VIII – Miscellaneous, Section 8.05 - Audits.
A typographical error will be corrected in Article VI – Officers, Section 6.10 – Media Coordinator. The second word in the paragraph, “Outreach,” will be replaced with, “Media.”
Motion by Barb Headrick, second by Stuart Thompson to replace, “8 pages” in Article X – Dissolution, under Certificate of Secretary, with, “10 Articles.” Motion passed.
Motion to accept the Bluegrass Association of North Dakota Bylaws with changes approved at this meeting by Terry Schwartz, second by Sharon Musick. Motion passed.
The next order of business was to accept nominations for the Board of Directors. There will be 7 positions on the Board of Directors as approved in Article V – Directors, Section 5.01 – Number and Qualifications.
The following individuals have previously indicated their willingness to serve as Board Members; Dennis Clark, Kathy Tebelius, Terry Schwartz, Sharon Musick, and John Andrus. John thanked incorporating Board Members Pat Headrick, Stuart Thompson, Lloyd Blake and Lee Benjamin for serving.
Before opening it up for nominations from the floor, John stated that Board Members will serve until the regular election in May. Barb Headrick and Stuart Thompson were nominated from the floor. After 3 calls for nominations, with no further nominations Sharon Musick moved that nominations cease with a second by Terry Schwartz. Motion passed. Motion by Deb Stelter, second by Lloyd Blake to cast a unanimous ballot for the 7 nominations. Motion passed.
The next Board Meeting will be at 5:30 pm at the Hong Kong restaurant in Bismarck after the February jam in Bismarck on Sunday, February 8, 2009.
Minutes submitted by Dennis Clark, acting Secretary

Headliners Hired for 19th Annual Missouri River Bluegrass & Old Time Music Festival

The High 48's Bluegrass Band has been hired for the 2009 Missouri River Bluegrass & Old Time Music Festival on June 19 & 20. The band has become a recent favorite in the state with 2008 appearances at the Frozen Fingers Festival and Hostfest in Minot and at the Bismarck Bluegrass Festival.

The 48's, winners of the prestigious Rockygrass Band Competetion, will also teach two days of bluegrass camp just prior to the Missouri River Festival, June 18 & 19. For more info on the Band, check out their website: www.thehigh48s.com

For more information on the festival and camp, and to reserve a bluegrass camp slot, contact John Andrus at 701-762-4891 or email ndbluegrass@live.com.

February 8 Bismarck Jam Session Moved to Heritage Center

The February 8 Bismarck monthly acoustic bluegrass jam session has been moved from the Gateway Mall to the Heritage Center.  The jam is from 2:00 pm - 5:00 pm and is free and open to the public.

Board Members Elected

Seven B.A.N.D. members were elected to the Board at an organizational meeting on January 11, 2009 in Bismarck, ND. Those elected:

Dennis Clark

Sharon Musick

Kathy Tebelius

Terry Schwartz

Barb Headrick

John Andrus

Stuart Thompson

The Board will meet on Sunday, February 8, 2009 to assign officer and director responsibilities. The meeting will be at 5:30 pm at the Hong Kong Restaurant in Bismarck. All B.A.N.D. members are welcome to attend Board meetings.

Bismarck Jam Location Change

Late-breaking news:

Bismarck Jam Session Location Changed

The monthly Bismarck bluegrass jam session on Sunday, January 11, 2009  has been moved from the Gateway Mall to the Heritage Center on the State Capitol grounds.  The jam is from 2:00 - 5:00 pm.

Bluegrass Association of ND Organizational Meeting

The Bluegrass Association of North Dakota will hold its organizational meeting on Sunday, January 11 at 6:00 pm at the Hong Kong Restaurant. The meeting will address approval of the Bylaws and election of officers. For more information call John at 701-762-4891.

In Concert

The Special Consensus Bluegrass Band

Friday & Saturday, Jan 9 & 10, 2009

Sidney J. Lee Auditorium

Bismarck State College

Bismarck, ND

7:30 pm

Saturday Workshops from 1-4 pm $5

Advance Tickets recommended

For more information call Jill Wiese at 701-462-8628